Openings >> Administrative Coordinator (CMS)
Administrative Coordinator (CMS)
Summary
Title:Administrative Coordinator (CMS)
ID:131
Department:CMS
Location:Bremerton, WA - NDGC
Number of positions:N/A
Description
Position Title:       Administrative Coordinator I (CMS)       
Classification:      Non-exempt
Pay:                     Grade 27 - step one is $19.01 per hour
Reports To:          Quality Assurance Manager                   
Union:                  OPEIU
Department:        Contract Management Services
Shift:                    8:00am-4:30pm PST, Monday-Friday (team covers shifts from 6am - 7pm)               
 
POSITION SUMMARY
Performs routine technical and administrative support work including drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, or providing information to callers and providing office administrative support to managerial and professional staff.  

ESSENTIAL FUNCTIONS
Reasonable Accommodations Statement
To accomplish this job successfully, an individual must be able to perform, with or without reasonable accommodation, each essential function satisfactorily. Reasonable accommodations may be made to help enable qualified individuals with disabilities to perform the essential functions. If you need to request a reasonable accommodation for work related reasons, contact the HR office at 360-616-7107.  

Essential Functions Statement(s)
• Use computers for various applications, such as database management or word processing.
• Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals.
• Create, maintain, and enter information into databases.
• Set up and manage paper or electronic filing systems, recording information, updating paperwork, or maintaining documents, such as attendance records, correspondence, or other material.
• Operate office equipment, such as fax machines, copiers, or phone systems and arrange for repairs when equipment malfunctions.
• Greet visitors or callers and handle their inquiries or direct them to the appropriate persons according to their needs.
• Maintain scheduling and event calendars.
• Complete forms in accordance with company procedures.
• Schedule and confirm appointments for clients, customers, or supervisors.
• Make copies of correspondence or other printed material.
• Locate and attach appropriate files to incoming correspondence requiring replies.
• Operate electronic mail systems and coordinate the flow of information, internally or with other organizations.
• Compose, type, and distribute meeting notes, routine correspondence, or reports, such as presentations or expense, statistical, or monthly reports.
• Open, read, route, and distribute incoming mail or other materials and answer routine letters.
• Review work done by others to check for correct spelling and grammar, ensure that company format policies are followed, and recommend revisions.
• Conduct searches to find needed information, using such sources as the Internet.
• Mail newsletters, promotional material, or other information.
• Order and dispense supplies.
• Learn to operate new office technologies as they are developed and implemented.
• Coordinate conferences, meetings, or special events, such as luncheons or VIP visits.
• Arrange conference, meeting, or travel reservations for office personnel.

POSITION QUALIFICATIONS
Competency Statement(s)
• Accountability - Ability to accept responsibility and account for his/her actions.
• Accuracy - Ability to perform work accurately and thoroughly.
• Active Listening - Ability to actively attend to, convey, and understand the comments and questions of others.
• Communication, Oral - Ability to communicate effectively with others using the spoken word.
• Communication, Written - Ability to communicate in writing clearly and concisely.
• Customer Oriented - Ability to take care of the customers’ needs while following company procedures.
• Honesty / Integrity - Ability to be truthful and be seen as credible in the workplace.
• Interpersonal - Ability to get along well with a variety of personalities and individuals.
• Initiative - Ability to make decisions or take actions to solve a problem or reach a goal.
• Organized - Possessing the trait of being organized or following a systematic method of performing a task.
• Reliability - The trait of being dependable and trustworthy.
• Research Skills - Ability to design and conduct a systematic, objective, and critical investigation.
• Self Motivated - Ability to be internally inspired to perform a task to the best of ones ability using his or her own drive or initiative.
• Team Builder - Ability to convince a group of people to work toward a goal.
• Working Under Pressure - Ability to complete assigned tasks under stressful situations.
• Detail Oriented - Ability to pay attention to the minute details of a project or task.
• Technical Aptitude – Performance Based Contract Administration (PBCA) Programs - Ability to comprehend complex technical knowledge and terminology of Project-Based Section 8 housing programs and applicable federal, state and local laws within the first six months in the position.

SKILLS & ABILITIES
 
Education: High School Graduate or General Education Degree (GED): Required
Associate's Degree (two year college or technical school) Preferred, Field of Study: Business Administration, Liberal Arts, or other relevant subject
 
Experience: 3 plus years of experience in Administrative Support including complex or specialized clerical, bookkeeping, customer service, etc
Experience working with affordable housing through HUD funded programs is a plus.
 
Computer Skills: Intermediate to high level Microsoft Office programs, including Word, Excel, Outlook, PowerPoint.
Intermediate level database operation.
Website and cloud based programs.
Various office equipment such as mail machines, scanners, etc.
 
Other Requirements: Must be able to maintain good attendance to ensure coverage for the Resident Liaison Line.
Must pass background check indicative to the position requirements.
 
Bremerton Housing Authority has the discretion to accept any other equivalent combination of education and experience when relevant.

PHYSICAL DEMANDS
N (Not Applicable) Activity is not applicable to this position.
O (Occasionally) Position requires this activity up to 33% of the time (0 - 2.5+ hrs/day)
F (Frequently) Position requires this activity from 33% - 66% of the time (2.5 - 5.5+ hrs/day)
C (Constantly) Position requires this activity more than 66% of the time (5.5+ hrs/day)
 
Physical Demands
Stand O
Walk O
Sit F
Manually Manipulate F
Reach Outward O
Reach Above Shoulder O
Climb N
Crawl N
Squat or Kneel N
Bend O
Grasp O
Speak F
Lift/Carry: 21-50 lbs O
Push/Pull: 12 lbs or less O

Other Physical Requirements 
•     Vision (Near) 
•     Sense of Sound - listening to instructions or customer comments 
 
WORK ENVIRONMENT
This is primarily an office position in a noisy “call center” type environment with many distractions. The employee primarily sits at a desk, but has the opportunity to move about at will. Hand-eye coordination is necessary to operate various types of office equipment. The employee will occasionally lift and carry up to 20 pounds. The employee will need good listening abilities and may be exposed to noise from basic office machine operation.
 
Bremerton Housing Authority (BHA) has reviewed this job description to ensure that basic duties have been included. It is intended to provide guidelines for job expectations and the employee's ability to perform the position described. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills and abilities. Additional functions and requirements may be assigned by supervisors as deemed appropriate. This document does not represent a contract of employment, and BHA reserves the right to change this job description and/or assign tasks for the employee to perform, as the company may deem appropriate.
 
Bremerton Housing Authority (BHA) does not discriminate on the basis of sex, race, color, religion, national origin, creed, citizenship, ancestry, ethnicity, genetics, pregnancy, childbirth and related conditions, age, marital status, sexual orientation, gender identity, political association, veteran or military status, HIV or Hepatitis C status, or the presence of any sensory, mental or physical disability, or any other characteristic protected by law.

If you need to request a reasonable accommodation for employment reasons, please contact BHA HR (360) 616-7107.
Equal Employment and Housing Opportunity and Barrier Free

 
This opening is closed and is no longer accepting applications
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